Creating an employee file (for both new and current)" width="" height="" />Creating an employee file (for both new and current)" width="" height="" />
As per New Zealand and IRD laws, as an employer, you are legally obliged to keep a record of your employee (electronic or paper) for up to seven years.
Employee record-keeping is an important part of running your business. But you ask “WHY?”
☑ helps you to correctly calculate each employee’s pay.
☑ helps you to correctly calculate leave entitlements and holidays.
☑ helps you comply with Inland Revenue’s laws.
☑ helps with managing their performance/evaluation.
☑ helps you keep track of all their details so you won’t have to do it when they are leaving the company or are terminated.
Okay. So who gets to view these records?
Legally, these records should be available to —
☑ the employee themselves.
☑ the employee’s union or representative.
☑ Labour Inspectors and Immigration Officers from MBIE.
How or in what format should the records be?
Firstly it must be easily printable. But here are the basics —
☑ All records can be kept electronically (we do this automatically) or on paper.
☑ All records should be in English language only.
☑ All records must be easily accessible when asked for.
What information do employers need to retain?
Use this checklist to make sure you’re capturing all the information you’ll need for your employee records.
